Printer and Copier Fleet Management Programs Help Companies Save Money
Office Systems specializes in evaluating document production and distribution
capabilities and helping organizations make improvements to reduce costs. With
nearly 3,000 printers and copiers installed companies of all sizes in every industry
have come to rely on Office Systems for the products and technology needed to
improve their document production and distribution. Office Systems can partner
with you to develop the appropriate print management program to control costs
associated with printing, copying and distributing documents.
Office Systems staff members are experts in identification, analysis and reporting
of costs associated with the production and distribution of documents in an organization.
This provides a systematic process for improving document production and distribution.
The Process Works Like This:
- Inventory
Our staff will conduct a financial, workflow process and technical analysis to
identify the issues, technology and costs associated with current document production
and distribution.
- Evaluate
We will evaluate your current methods of printing, copying, faxing and scanning
documents to determine the true operational and financial costs associated with
these systems. Our team of experts will evaluate the technology you have, how
you are using it and what it is costing your organization.
- Solution
In collaboration with your team, Office Systems will then make recommendations
to improve efficiency and reduce costs. Whether it is adding additional equipment,
replacing older equipment or simply using equipment more effectively, Office Systems
will help you continuously improve your return on printing and copying assets.
Once the evaluation is complete, an executive summary will be produced outlining
your current document production and distribution capabilities with proposed solutions
to increase productivity and reduce costs.
Cost Per Page Solutions Built to Match Your Needs
The Office Systems Cost Per Page program for printing, copying and faxing provides
a flexible portfolio of solutions that can be tailored to fit any organization.
This all-inclusive, proactive approach means your devices are functioning and
available, and your staff can focus on their jobs rather than fixing printers.
The Cost Per Page solution can help increase your staff output while lowering
your total cost of ownership.
This solution offers document production and distribution assessment services
and system design support that improves device management utilization and workflow
productivity. It also helps you control costs in single or multi-site facilities
by centralizing the responsibility for the purchase, installation, maintenance,
tracking and support for your printing and imaging requirements.
Comprehensive Maintenance Agreements
Most of our clients choose one of our Guaranteed Maintenance Agreements. One
low cost per page covers preventative maintenance, on-site service, parts and
supplies (toner and developer).
On-Site Equipment Maintenance and Repair
We offer on-site maintenance and repair. Our field technicians stock common parts
in their vehicles to ensure systems are fixed on the first try.
Guaranteed Client Satisfaction
Our business has been built on client satisfaction. We guarantee you will be
satisfied with your experience with Office Systems.
Five Day Unconditional Money Back Guarantee
When you pursue a new solution from Office Systems, our goal is to recommend
the right solution for your needs. However, we understand that there are times
when the solution may not be the right fit. That's why we offer a five day,
unconditional money back guarantee.
Minimum Three Year Performance Guarantee
We guarantee the minimum life expectancy for three years or a stated copy amount.
If the original equipment fails to meet its life expectancy a replacement machine
of similar current value will be provided or the customer can return the copier
and be credited a prorated percentage amount of their original purchase price
towards the purchase of a new model.
Free Loaner
We will provide a free loaner if your system is under service contract an inoperable
for more than two days.
Average Four Hour On-Site Response Time
If your office solution does go down, call us at 800.736.8324 or request a service call online. Our goal is to be on-site within four hours
of your call.
